Privacy Policy

Effective Date: 6 March, 2026

1. Introduction

Climate Hub is a project of Res Publica US Inc. We are committed to protecting your privacy and handling your personal data responsibly and transparently.

This Privacy Policy explains how we collect, use, store, and protect personal data in connection with our website (cc-hub.org) and our organizational activities. It applies to all individuals whose personal data we process, including staff, contractors, partners, and other contacts.

We process very limited personal data and do not engage in marketing, profiling, automated decision-making, or the sale of personal data.

2. Data Controller

The data controller for all personal data processed in connection with Climate Hub is Res Publica US Inc. For any questions about this policy or your personal data, please contact: privacy@cc-hub.org.

3. Personal Data We Collect

We collect and process a limited range of personal data, only to the extent necessary for our organizational purposes:

3.1 Contact Information

  • Name

  • Email address

  • Phone number

3.2 Contracting Information

Where we enter into contracts with individuals or their organizations, we may additionally collect:

  • Postal address

  • Bank or payment details (for invoicing purposes only)

  • Tax identification information where legally required

3.3 Job Applicant Data

Where individuals apply for roles with Climate Hub, we may collect names, contact details, CVs or résumés, and any other information provided as part of the application.

3.4 Event Attendee Data

Where individuals attend or register for events organized or co-organized by Climate Hub, we may collect names, contact details, and organizational affiliations.

3.5 Website Data

Our website (cc-hub.org) does not use analytics tools, tracking technologies, or contact forms. We do not collect any personal data through our website.

4. How We Use Your Personal Data

We use your personal data solely for the following purposes:

  • Internal organizational correspondence and relationship management

  • Administration and performance of contracts with staff, contractors, and partner organizations

  • Recruitment and assessment of job applicants

  • Organization and administration of events

  • Compliance with legal and regulatory obligations

We do not use your personal data for marketing, advertising, profiling, automated decision-making, or any purpose other than those set out above.

5. Legal Bases for Processing

Under the UK and EU General Data Protection Regulation (GDPR), we rely on the following legal bases:

  • Legitimate interests (Article 6(1)(f)) — for maintaining professional relationships, internal correspondence, recruitment, event administration, and the effective operation of our organization.

  • Performance of a contract (Article 6(1)(b)) — where processing is necessary for the performance of a contract or to take pre-contractual steps at your request.

  • Consent (Article 6(1)(a)) — in limited circumstances. Where consent is the legal basis, you may withdraw it at any time by contacting us.

  • Legal obligation (Article 6(1)(c)) — where required to comply with applicable law, such as tax reporting.

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data. We do not share your data with third parties for marketing purposes.

We may share your personal data only to the extent necessary with professional advisers (e.g., legal or accounting services) and with regulatory or governmental bodies where required by law.

SMS consent is not shared with third parties or affiliates for marketing purposes.

7. Data Storage and International Transfers

Where personal data is transferred internationally in the course of our operations, we ensure that appropriate legal transfer mechanisms are in place and that your data is treated securely and in accordance with this Privacy Policy.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Our retention periods are set out in our internal Data Retention Policy. When personal data is no longer required, we will securely delete or anonymize it.

9. Your Rights

9.1 Under UK and EU GDPR

If you are located in the UK or European Economic Area, you have the right to access, rectify, erase, restrict, port, or object to the processing of your personal data, and to withdraw consent where applicable.

To exercise any of these rights, please contact us at privacy@cc-hub.org. We will respond within one month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk.

9.2 Under US State Privacy Laws

Depending on your state of residence, you may have additional rights under applicable US state privacy laws, including the right to know what personal information we collect and how it is used, the right to request deletion, and the right to non-discrimination for exercising your rights. We do not sell personal information or use it for targeted advertising.

To exercise any applicable rights, please contact us at privacy@cc-hub.org.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, destruction, or alteration.

11. Children’s Data

Our services and website are not directed at individuals under the age of 16. We do not knowingly collect personal data from children.

12. SMS Communications — Terms of Service

By providing your mobile phone number and opting in to receive SMS messages (whether via a web form, contract, or other medium), you consent to receiving SMS messages from Res Publica US Inc. operating as Climate Hub. These messages are limited to internal team communications, including operational coordination, scheduling, and organizational updates sent to staff and contractors.

Messaging frequency may vary. Message and data rates may apply.

To opt out at any time, text STOP. For help with SMS services, contact privacy@cc-hub.org.

SMS consent is not shared with third parties or affiliates.

See this Privacy Policy for further details on how we handle your data.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Where we make material changes, we will update the effective date at the top of this policy.

14. Contact Us

If you have any questions about this Privacy Policy, your personal data, or wish to exercise your rights, please contact: privacy@cc-hub.org